Job Description
Administrative Associate I (Part-Time) - Public Safety Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13043
Full/Part Time: Part Time
Org Marketing Statement The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UTSA Today or on X (formerly Twitter) , Instagram , Facebook , YouTube or LinkedIn .
In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.
Posting End Date : Applications will be accepted through 11:59 PM CDT on 02/10/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range : $18.00 per hour with flexibility, commensurate with education, experience and qualifications.
Hours : up to 19 hours per week, non-exempt.
Required Application Materials :
- Resume is required.
- Cover Letter is preferred.
Essential Functions Job Summary This is a part time, non-benefits eligible position and is contingent upon continued funding.
Assist in the administration of a department and handle routine administrative decisions.
Core Responsibilities - Responsible for supplying dependable and factual information for use by the department administrators.
- Uses initiative and independent judgment to relieve one or more administrators of many routines matters and decisions.
- Composes, types, edits, proofreads and produces in final form correspondence, forms, reports, and other documents.
- Develops and oversees the maintenance of office filing systems. Maintains complex and confidential files for administrators.
- Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepares complex, statistical, technical, financial, confidential, and other various reports.
- Assists with special projects.
- Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
- Performs work tasks in a safe manner and under work instructions.
- Performs other duties as assigned.
Required Qualifications
- High school graduate or equivalent.
- Four (4) years of increasingly responsible administrative, clerical, or office experience.
- A Bachelor's degree may be substituted for experience.
- Proficiency in Microsoft Office Suite.
Knowledge Skills & Abilities
- Knowledge of current methods and systems of bookkeeping, filing, and purchasing.
- Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
- Special equipment may be used in specific departments or sections.
Additional Information - UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
- Valid driver's license and Motor Vehicle Record (MVR) as applicable.
Working Conditions
Working Environment:
- Office environment.
- Ability to travel to and from meetings, training sessions, or other business-related events.
- Occasional after-hours and weekend work or overtime may be required.
Physical Demands:
- Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
- Exerts up to 10 lbs. of force occasionally.
This position will be primarily located on campus . Travel and parking expenses are the employee's responsibility.
Equal Employment Opportunity As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
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Job Tags
Hourly pay, Full time, Temporary work, Part time,