Job Description
Business/Administrative Associate I - COIP, School of Public Health Business/Administrative Associate I - COIP, School of Public Health Hiring Department : Commty Outreach Intervent Proj
Location : Chicago, IL USA
Requisition ID : 1026521
Salary: $82,000.00 - 82,000.00
Posting Close Date : January 22, 2025
About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .
Description: Under administrative supervision the Business Administrative Associate I(BAAI) provides support to the Director of Community Outreach Intervention Projects (COIP). The BAAI provides daily oversight for the business operations of COIP. Liaison with UIC and funders for review of proposals/applications, Subcontract agreements, personnel/collaborator appointments, and all business-related matters. Supervises COIP's HR, Finance and Business needs and personnel.
Duties & Responsibilities: - Provide daily oversight for the business operations of Community Outreach Intervention Projects (COIP) and serve as Unit security contact for COIP
- Liaison with UIC and funders for review of proposals/applications, subcontract agreements, personnel/collaborator appointments, and all business-related matters
- Supervise/Oversee COIP's HR, Finance, and Business needs and personnel
- Develop processes/guidance/instructions for COIP to assure compliance with university policies and meet requirements.
- Convene and lead regular administrative support team meetings
- Monitor accounts/budgets for all COIP programs and supervise the maintenance of all financial records for the unit (funds and appropriations)
- Advise and assist supervisors and PI's on budget and other business problems related to their programs
- Approve all orders requests for the unit- (Pcard/Tcard/IBUY/Chrome River) and process all revenues and gits for COIP
- Point person for all pre-and post-award proposals and prepare and submit all PAF's and RFA's for COIP
- Prepare budgets, budget revisions, and billing for all non-federal contracts
- Work closely and regularly with UIC ORS team (pre-awards)
- Manage FCOI training and disclosures for COIP
- Create, manage and provide oversight for all Sub-contracts and assist in the preparation of unit quarterly budget reports (including future projections) for federally funded studies and other grants.
- Track and monitor budget expenses and vendors monthly (monthly expense reconciliations)
- Oversee all program advances-requests, distributions and cash management, replenishments, reconciliations, close-outs and renew all annual standing Purchase Orders
- Enter Reviewer/Approver for all new hire requests, submit and monitor labor re-distributions, assist with mandated requirements (RNUA, Ethics, Employee evaluation process
- Manage the Salary Planner and Effort Reporting Process for COIP and serve as a backup for COIPs HR Representative
- Process Labor Distributions and over comp request for COIP, make salary recommendations for nonacademic personnel, and oversee/help direct all HR requirements or needs for the unit
Minimum Qualifications Required:
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Preferred Qualifications: - Knowledge of management principle, practices, methods, and techniques
- Additional education, training and/or work experience in the area of specialization inherent to the position may be required.
- Supervisory and administrative abilities
- Decision making ability.
- Ability to work effectively with the staff and public.
To Apply: For fullest consideration click on the
Apply Now button , please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit Copyright 2024 Jobelephant.com Inc. All rights reserved.
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About University of Illinois - Chicago
The University of Illinois Chicago is the city’s largest university and its only public Carnegie Research 1 institution. Its 16 academic colleges serve close to 34,000 undergraduate, graduate and professional students. UIC is recognized as one of the best public universities and one of the most ethnically rich and culturally diverse campuses in the nation, located in the heart of Chicago, it is an integral part of the city's educational, technological and cultural fabric.
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